Convention Policies & FAQ

Convention Policies 

Children at the ConventionIMG_9201_0367

Per NCAA regulations, all children despite age must have a ticket to all NCAA matches.

Children are welcome at the AVCA Convention. Any child under prospect age will be given free admittance into Volleyball Marketplace, meetings and educational sessions if they are accompanied by their parent. Tickets may be purchased for children to attend banquets and parties with their parents. No ticket is required for children sharing their parent’s seat, i.e. lap-age babies/children. Due to NCAA legislation prospect age children are not allowed to attend convention activities closed to the public which includes educational sessions, meetings and Volleyball Marketplace. However, parents may purchase a ticket for prospect age children to attend banquets and parties as those are public events. While we encourage you to bring your family to AVCA functions be reminded that the AVCA does not provide childcare. Please visit the Children & Family section of the AVCA Convention Web site for more information on childcare options in Columbus.

Lost Badges

A lost name badge can be replaced for $35.

Attire

Attire for the Jostens Coaches Honors Luncheon and AVCA All-America/Players of the Year Banquet is business casual. Attire for all other events is casual.

Lost Tickets

Lost NCAA match tickets can’t be replaced. A new ticket would need to be purchased from the Nationwide Arena box office.

Lost party, banquet, and Under Armour All-America match tickets can’t be replaced but may be purchased at AVCA Registration, based on availability.

Guest Badges

Guest badges will be given to NCAA committee members who have information to share with AVCA members, conference representatives visiting for conference meetings and VIP’s. Guest examples include NCAA staff, rules or volleyball committee members, or NCAA local organizing committee officials.

Committee members who are current volleyball coaches are expected to register for the convention and are not considered to hold “guest” status.

Convention Registration Policies2016-07-25_14-25-13

All purchases must be paid in full by Friday, November 4, 2016 to receive the early registration discount price.

All registration fees must be paid in full prior to receiving convention name badge and materials.

High school players, regardless of AVCA membership status, are not eligible to register for the convention.

Payments made by check must be received at AVCA headquarters by Sunday, Nov, 27, 2016. Attendees should bring checks with them to AVCA Registration in Columbus if paying after this date.

Attendees can register for the convention and purchase match tickets until Nov. 27, 2016. Registrations will not be accepted in the AVCA office after this date. Attendees may register on-site in Columbus beginning at 4 p.m. on Tuesday, Dec. 13, 2016.

Convention registrations are transferrable. Applicable registration pricing for the substitute attendee will apply.

Cancellation Policy

Requests to cancel registration must be submitted in writing and postmarked on or before Sunday, November 27, 2016. No refunds will be given after November 27, 2016.

Each cancellation will be assessed a 25% administrative fee.

Refunds will be given to coaches of the four teams participating in the championship if a request is made in writing no later than Wednesday, December 14, 2016 at AVCA Convention Registration. However, no refund will be given if the registration packet is picked up.

Alcohol Policy

Alcohol is served at the First Time Attendee Reception, Coaches Mentoring Program Reception, Spalding Convention Kick-Off Party, Semifinal Tailgate Party, AVCA Friday Night Party, and Champions Party. All attendees are expected to exercise good judgment in the consumption of alcoholic beverages. The AVCA reserves the right to refuse service to anyone who appears intoxicated.

NCAA Match Ticket PolicyIMG_1430

NCAA championship tickets are not refundable.

To purchase NCAA tickets through the AVCA you must be registered for the convention.

Each ticket purchase includes one semifinal (both matches) and one championship match ticket.

NCAA match tickets may be purchased through the AVCA until Nov. 27, 2016 or until sold out. A $7 handling fee is included.

Group Seating: Registrants who wish to sit together must complete the group seating request process when signing-up online. Those who submit a paper registration form must send their registration forms together, along with a written request and proper payment. Please note that the AVCA will make every effort to accommodate all group seating requests but these requests are not guaranteed. The deadline for submitting group seating requests is Sunday, Nov. 27. Group seating requests received after Nov. 27 will not be granted. There is a limit of 5 people per group seating request.

Tickets purchased will be placed in your convention credential and will only be available at AVCA Registration. Tickets will not be available at Nationwide Arena will-call.

Convention FAQs

What is the AVCA Convention headquarters hotel and other hotels in the convention block? 

The convention headquarters hotel is the Hyatt Regency Columbus. The other hotels in the AVCA convention block are the Hilton Columbus Downtown and Red Roof Plus Downtown Columbus. For more information on each hotel and to make reservations visit the Hotels section under the Travel tab on this site or contact the hotels directly and ask for the AVCA convention rate. Be sure to mention you are an AVCA convention attendee in order to take advantage of special room rate discounts. The AVCA room blocks will be released on November 21 and rooms will be available beginning November 22 at the AVCA rate on a space-available basis only. PAVO convention attendees are encouraged to make their reservations at the Hilton Columbus Downtown where their meetings are scheduled.

*Please note that attendees who reserve rooms at any AVCA convention hotel will have their credit card charged for one night room and tax in the event of cancelling the reservation.

Where is the Port of Columbus International Airport?

Port of Columbus International Airport (CMH) is the primary airport for Columbus. The airport is located approximately 8 miles and a 10 – 15 minute drive from the AVCA Convention hotels and the Greater Columbus Convention Center. Columbus Coach will provide shuttle service for one way and roundtrip ground transportation to/from Port of Columbus International Airport. AVCA convention attendee discount prices are $40 for roundtrip service or $20 for one way. A link for online booking can be found in the “Travel” section of this site. Taxi service is also available for approximately $25 – $30 each way. In addition, Columbus offers COTA Air Connect which is direct bus service to/from downtown to Port of Columbus International Airport for $2.75 per ride. Please visit the “Travel” section on this site for details.

Which events will be held at which venues?

The Jostens Coaches Honors Luncheon and All-America/Players of the Year Banquet will be held in the Greater Columbus Convention Center. The convention center will also host AVCA Volleyball Marketplace, all AVCA educational sessions, CAP programming, First-Time Attendee Reception, Mentoring Program Reception, Semifinal Tailgate Party and the AVCA Friday Night Party. The Hyatt Regency will host the Spalding Convention Kick-Off Party, Victory Club Recognition Ceremony and Super Session. Coaches meetings will take place at both the convention center and Hyatt Regency. The NCAA Championship matches and Under Armour All-America High School Volleyball Match will be played in Nationwide Arena. Please check the schedule in your convention program or the convention app for exact locations. The Greater Columbus Convention Center, Hyatt Regency and Hilton Columbus Downtown are connected by a skybridge. All convention hotels are within walking distance of the Greater Columbus Convention Center and Nationwide Arena.

 Where is the Greater Columbus Convention Center and where can I park?

The Greater Columbus Convention Center is located at 400 N. High St. in downtown Columbus. Please visit the parking section under the Travel page on this site for details on parking lots and directions to the convention center. Parking costs vary depending on the garage chosen and number of hours in the garage. Please note the convention center including the parking garages are under renovation. Please check the Greater Columbus Convention Center site at www.columbusconventions.com for updates on available parking options.

(battellehall rose hinckley 01/11/10) The new entrance logo to the Greater Columbus Convention Center Monday, Jan.,11, 2010. (Columbus Dispatch photo by Jeff Hinckley)

(Columbus Dispatch photo by Jeff Hinckley)

Can I register for the convention and buy match tickets after the early registration period?

Yes – you can register for the convention and purchase match tickets until November 27, 2016. Registrations will not be accepted in the AVCA office after this date. You may register on-site in Columbus beginning at 4 p.m. on Tuesday, December 13. All attendees are encouraged to register by the early registration discount deadline of November 4, 2016. NCAA match tickets will be sold through the AVCA until November 27, 2016 or until sold out. After that date all ticket purchases must be made through the Nationwide Arena box office or through Ticketmaster.

How do I purchase NCAA match tickets from the AVCA and where do I pick them up?

You may purchase NCAA match tickets through the AVCA until November 27, 2016 or until sold out as part of the convention registration process. Match tickets include one semifinal (two matches) and one championship ticket. You must be registered for the convention in order to purchase match tickets. Tickets are not included with convention registration and must be purchased separately. Tickets are non-refundable and must be collected with your convention credential at AVCA Registration. Tickets will NOT be available at the event site will-call. Group seating is available. Please visit the Group Seating section under the Registration tab on this site for details on how to request group seating. The deadline for submitting group seating requests is November 27. Group seating requests received after November 27 will not be granted.

 How do I find information on the convention schedule?

Visit the Daily Schedule under the Events tab on this site for updated information on the convention and education schedules. Daily schedule signage will be posted in the convention center and a complete schedule of activities will be included in the onsite convention program included with registration materials as well.

 When will I receive my convention registration receipt and registration materials?

Those who register online will receive an e-mail receipt when the registration is completed. Those who register with a printed registration form will be e-mailed a receipt the Friday after they register beginning on Friday, September 23. Convention credentials and materials will be available on-site at AVCA Registration. No materials will be mailed.

Rise to the occasion.

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