Convention Policies & FAQ

Convention Policies 

Children at the ConventionIMG_9201_0367

Per NCAA regulations, all children despite age must have a ticket to all NCAA matches.

Children are welcome at the AVCA Convention. Any child under prospect age will be given free admittance into Volleyball Marketplace, meetings and educational sessions if they are accompanied by their parent. Tickets may be purchased for children to attend banquets and parties with their parents. No ticket is required for children sharing their parent’s seat, i.e. lap-age babies/children. Due to NCAA legislation prospect age children are not allowed to attend convention activities closed to the public which includes educational sessions, meetings and Volleyball Marketplace. However, parents may purchase a ticket for prospect age children to attend banquets and parties as those are public events. While we encourage you to bring your family to AVCA functions be reminded that the AVCA does not provide childcare. Please visit the Children & Family section of the AVCA Convention Web site for more information on childcare options in Pittsburgh.

Lost Badges

A lost name badge can be replaced for $35.

Attire

Attire for the Jostens Coaches Honors Luncheon and AVCA All-America/Players of the Year Banquet is business casual. Attire for all other events is casual.

Lost Tickets

Lost NCAA match tickets can’t be replaced. A new ticket would need to be purchased from the PPG Paints Arena box office.

Lost party and banquet tickets can’t be replaced but may be purchased at AVCA Registration, based on availability.

Guest Badges

Guest badges will be given to NCAA committee members who have information to share with AVCA members, conference representatives visiting for conference meetings and VIP’s. Guest examples include NCAA staff, rules or volleyball committee members, or NCAA local organizing committee officials.

Committee members who are current volleyball coaches are expected to register for the convention and are not considered to hold “guest” status.

Convention Registration Policies2016-07-25_14-25-13

All purchases must be paid in full by Friday, November 8, 2019 to receive the early registration discount price.

All registration fees must be paid in full prior to receiving convention name badge and materials.

High school players, regardless of AVCA membership status, are not eligible to register for the convention.

Payments made by check must be received at AVCA headquarters by Friday, December 6, 2019. Attendees should bring checks with them to AVCA Registration in Pittsburgh if paying after this date.

Attendees can pre-register for the convention until Dec. 6, 2019. Registrations will not be accepted in the AVCA office after this date. Attendees may register on-site in Pittsburgh beginning at 4 p.m. on Tuesday, Dec. 17, 2019. Attendees may purchase NCAA match tickets and make group seating requests until Sunday, December 1, 2019 or until match tickets are sold out.

Convention registrations are transferrable. Applicable registration pricing for the substitute attendee will apply.

Cancellation Policy

Requests to cancel registration must be submitted in writing and postmarked on or before Friday, December 6, 2019. No refunds will be given after December 6, 2019. 

Each cancellation will be assessed a 25% administrative fee.

Refunds will be given to coaches of the four teams participating in the championship if a request is made in writing no later than Wednesday, December 18, 2019 at AVCA Convention Registration. However, no refund will be given if the registration packet is picked up.

Alcohol Policy

Alcohol is served at several networking events that are held during the convention. All attendees are expected to exercise good judgment in the consumption of alcoholic beverages. The AVCA reserves the right to refuse service to anyone who appears intoxicated. Attendees are encouraged to always be aware of their surroundings and monitor the actions of those around them.

NCAA Match Ticket PolicyIMG_1430

NCAA championship tickets are not refundable.

To purchase NCAA tickets through the AVCA you must be registered for the convention.

Each ticket purchase includes one semifinal (both matches) and one championship match ticket.

NCAA match tickets may be purchased through the AVCA until Dec. 1, 2019 or until sold out. A $7 handling fee is included.

In order to make NCAA tickets available to all registered convention attendees, the AVCA reserves the right to limit ticket purchases to a maximum of (8) tickets per registration. Orders of (8) NCAA tickets or more will be reviewed by AVCA staff.

Group Seating: Registrants who wish to sit together must complete the group seating request process when signing-up online. Those who submit a paper registration form must send their registration forms together, along with a written request and proper payment. Please note that the AVCA will make every effort to accommodate all group seating requests but these requests are not guaranteed. The deadline for submitting group seating requests is Sunday, Dec. 1. Group seating requests received after Dec. 1 will not be granted. There is a limit of 5 people per group seating request.

NCAA match tickets will be distributed electronically only via Flash Seats. No printed ticket books are available. Tickets will be sent out via e-mail on December 10, 2019.

NCAA match ticket orders that have not been paid in full will be held until 12:30 p.m. local time on Thursday, Dec. 19. If payment has not been received or special arrangements made to hold the tickets (via an e-mail to members@avca.org) the AVCA will release these tickets at 12:30 p.m. for sale to other attendees.

Convention FAQs

What is the AVCA Convention headquarters hotel and other hotels in the convention block? 

The convention headquarters hotel is The Westin Pittsburgh. The other hotels in the AVCA convention block are the Omni William Penn Hotel Pittsburgh, Kimpton Hotel Monaco Pittsburgh and the Drury Plaza Pittsburgh Downtown. For more information on each hotel and to make reservations visit the “Travel” section on this site or contact the hotels directly and ask for the AVCA convention rate. Be sure to mention you are an AVCA convention attendee in order to take advantage of special room rate discounts. The AVCA room blocks will be released on November 25 and rooms will be available beginning November 26 at the AVCA rate on a space-available basis only. PAVO convention attendees are encouraged to make their reservations at the Omni William Penn.

*Please note that attendees who reserve rooms at any AVCA convention hotel will have their credit card charged for one night room and tax in the event of cancelling the reservation.

Where is the Pittsburgh International Airport?

Pittsburgh International Airport (PIT) is the primary airport for Pittsburgh. The airport is located approximately 18 miles and a 20 – 30 minute drive from the AVCA Convention hotels and the David L. Lawrence Convention Center. Super Shuttle will provide shuttle service for one way and roundtrip ground transportation to/from Pittsburgh International Airport. AVCA convention attendee discount prices are $47.20 for roundtrip service or $23.60 for one way. A link for online booking can be found in the “Travel” section of the AVCA Convention site. Uber service is available for approximately $35 – $45 each way and taxi service is available for approximately $35 – $40 each way.

Which events will be held at which venues?

The Jostens Coaches Honors Luncheon and All-America/Players of the Year Banquet will be held in the David L. Lawrence Convention Center. The convention center will also host AVCA Volleyball Marketplace, all AVCA educational sessions, most constituency meetings, First-Time Attendee Reception, Match Point Mingle, Men’s Team Coaches Happy Hour, International Coaches Networking Breakfast, Victory Club Recognition Ceremony, Semifinal Tailgate Party and the AVCA Friday Night Party. The Westin Pittsburgh will host the Spalding Convention Kick-Off Party, Fellowship of Christian Athletes events and Sweatworking classes. The NCAA Championship matches will be played in PPG Paints Arena. Please check the schedule on the convention site, in your convention program or the convention app for exact locations. All convention hotels are within walking distance of the David L. Lawrence Convention Center. PPG Paints Arena is a 15 – 17 minute walk from the convention center and Westin. The Omni, Kimpton and Drury are a 12 – 15 walk to the arena. The city of Pittsburgh will provide limited complimentary shuttle transportation to/from PPG Paints Arena and hotels for the NCAA matches on Thursday and Saturday.

 Where is the David L. Lawrence Convention Center and where can I park?

The David L. Lawrence Convention Center is located at 1000 Fort Duquesne Blvd. in downtown Pittsburgh. Please visit the parking section under the “Travel” tab on this site for details on parking lots and directions to the convention center. Parking costs vary depending on the garage chosen and number of hours in the garage. There are several parking garages near the convention center. The convention center garage pricing ranges from $8 – $30 per day.

Exhibit Halls inside the David L. Lawrence Convention Center

Can I register for the convention and buy match tickets after the early registration period?

Yes – you can pre-register for the convention until Friday, December 6, 2019. Registrations will not be accepted in the AVCA office after this date. You may register on-site in Pittsburgh beginning at 4 p.m. on Tuesday, December 17. All attendees are encouraged to register by the early registration discount deadline of November 8, 2019 to save money on their registration fees. NCAA match tickets may be purchased through the AVCA until December 1, 2019 or until sold out. After that date all ticket purchases must be made through the PPG Paints Arena box office or website.

How do I purchase NCAA match tickets from the AVCA and how do I get them? 

You may purchase NCAA match tickets through the AVCA until December 1, 2019 or until sold out as part of the convention registration process. Match tickets include one semifinal (two matches) and one championship ticket. You must be registered for the convention in order to purchase match tickets. Tickets are not included with convention registration and must be purchased separately. Tickets are non-refundable. NCAA match tickets will be distributed electronically only via Flash Seats. No printed ticket books are available. Tickets will be sent out via e-mail on December 10, 2019. Please visit the “NCAA Digital Ticket Delivery” section under the “Registration” tab on this site for more information. Group seating is available. Please visit the “Group Seating” section under the “Registration” tab on this site for details on how to request group seating. The deadline for submitting group seating requests is December 1. Group seating requests received after December 1 will not be granted.

 How do I find information on the convention schedule?

Visit the Daily Schedule under the Events tab on this site for updated information on the convention and education schedules. Daily schedule signage will be posted in the convention center and a complete schedule of activities will be included in the onsite convention program included with registration materials as well.

 When will I receive my convention registration receipt and registration materials?

Those who register online will receive an e-mail receipt when the registration is completed. Those who register with a printed registration form will be e-mailed a receipt after the registration has been processed. Registrations are typically processed 2 – 3 days after received at AVCA headquarters.

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