Convention Policies & FAQs
Below you will find everything you need to know regarding AVCA Convention Policies & FAQs for: registration, attire, lost badges, alcohol, tickets, children, cancellations and more!
Children at the Convention
Per NCAA regulations, all children despite age must have a ticket to all NCAA matches.
Children are welcome at the AVCA Convention. Any child under prospect age will be given free admittance into Volleyball Marketplace, meetings and educational sessions if they are accompanied by their parent. Tickets may be purchased for children to attend banquets and parties with their parents. No ticket is required for children sharing their parent’s seat, i.e. lap-age babies/children. Due to NCAA legislation prospect age children are not allowed to attend convention activities closed to the public which includes educational sessions, meetings, and Volleyball Marketplace. However, parents may purchase a ticket for prospect age children to attend banquets and parties as those are public events. While we encourage you to bring your family to AVCA functions be reminded that the AVCA does not provide childcare. Please visit the Host City section of the AVCA Convention Web site for more information on childcare options in Louisville.
Lost Badges
A lost name badge can be replaced for $129.
Attire
Attire for the AVCA USMC Honors Banquet and AVCA All-America/Players of the Year Banquet is business casual. Attire for all other events is casual.
Lost Tickets
Lost party and banquet tickets can’t be replaced but may be purchased at AVCA Registration, based on availability.
Guest Badges
Guest badges will be given to NCAA committee members who have information to share with AVCA members, conference representatives visiting for conference meetings, and VIP’s. Guest examples include NCAA staff, rules or volleyball committee members, or NCAA local organizing committee officials.
Committee members who are current volleyball coaches are expected to register for the convention and are not considered to hold “guest” status.
Convention Registration Policies
All purchases must be paid in full by Friday, September 20, 2024 to receive the early registration rate and paid in full by Friday, November 8, 2024 to receive the standard registration rate.
All registration fees must be paid in full prior to receiving convention name badge and materials.
High school players, regardless of AVCA membership status, are not eligible to register for the convention.
Payments made by check must be received at AVCA headquarters by Friday, December 6, 2024. Attendees should bring checks with them to AVCA Registration in Louisville if paying after this date.
NCAA match ticket orders must be paid in full by Friday, Dec. 6, 2024. If payment has not been received or special arrangements made to hold the tickets (via an e-mail to members@avca.org) the AVCA will release these tickets for sale to other attendees.
Attendees can pre-register for the convention until Dec. 6, 2024. Registrations will not be accepted in the AVCA office after this date. Attendees may register on-site in Louisville beginning at 1 p.m. on Wednesday, Dec. 18, 2024. Attendees may purchase NCAA match tickets until Sunday, Dec. 1, 2024 or until match tickets are sold out.
Convention registrations are transferrable. Applicable registration pricing for the substitute attendee will apply.
AVCA reserves the right to reject registration, deny event participation or remove from the event any person who, in the reasonable judgment of AVCA, does not meet registration eligibility requirements or is disruptive, threatening, distracting, or otherwise engaging in conduct detrimental or damaging to AVCA, the event, speakers, sponsors, exhibitors or other event participants. Registration fee refunds will be considered according to the cancellation refund policy based on the date of registration rejection or denial of participation to or removal from, the event.
Cancellation Policy
Requests to cancel registration must be submitted in writing and postmarked on or before Friday, December 6, 2024. No refunds will be given after December 6, 2024. Each cancellation will be assessed a 25% administrative fee.
Refunds will be given to coaches of the four teams participating in the championship if a request is made in writing no later than Wednesday, December 18, 2024 at AVCA Convention Registration. However, no refund will be given if the registration packet is picked up.
Alcohol Policy
Alcohol is served at several networking events that are held during the convention. All attendees are expected to exercise good judgment in the consumption of alcoholic beverages. The AVCA reserves the right to refuse service to anyone who appears intoxicated. Attendees are encouraged to always be aware of their surroundings and monitor the actions of those around them.
NCAA Match Ticket Policy
NCAA championship tickets are not refundable.
To purchase NCAA tickets through the AVCA you must be registered for the convention.
Tickets must be purchased as a book which includes one semifinal (both matches) and one championship match ticket.
NCAA match tickets may be purchased through the AVCA until Dec. 1, 2024 or until sold out. A $10 handling fee is included.
In order to make NCAA tickets available to all registered convention attendees, a maximum of (2) tickets may be purchased per registration.
Group Seating: Note that group seating is available for 100 level full book (Thursday & Sunday) tickets only. Registrants who wish to sit together must complete the group seating request process. Those who submit a paper registration form must send their registration forms together, along with a written request and proper payment. Please note that the AVCA will make every effort to accommodate all group seating requests but these requests are not guaranteed. The deadline for submitting group seating requests is Friday, Nov. 8. Group seating requests received after Nov. 8 will not be granted. There is a limit of 5 people per group seating request.
NCAA match tickets will be distributed electronically only via NCAA Account Manager. No printed ticket books are available. Tickets will be sent out via e-mail the week of Dec. 9th.
NCAA match ticket orders must be paid in full by Friday, Dec. 6, 2024. If payment has not been received or special arrangements made to hold the tickets (via an e-mail to members@avca.org) the AVCA will release these tickets for sale to other attendees.
Convention FAQs
What is the AVCA Convention headquarters hotel and other hotels in the convention block?
The convention headquarters hotel is the Louisville Marriott Downtown. The other hotels in the AVCA convention block are the Hyatt Regency Louisville, The Galt House, Omni Louisville Hotel, and SpringHill Suites Louisville Downtown. For more information on each hotel and to make reservations visit the “Travel” section on this site or contact the hotels directly and ask for the AVCA convention rate. Be sure to mention you are an AVCA convention attendee in order to take advantage of special room rate discounts. The AVCA room blocks will be released on November 25 and rooms will be available beginning November 26 at the AVCA rate on a space-available basis only. PAVO convention attendees are encouraged to make their reservations at the Hyatt Regency Louisville.
*Please note that attendees who reserve rooms at any AVCA convention hotel will have their credit card charged for one night room and tax in the event of cancelling the reservation.
Where is Louisville Muhammad Ali International Airport (SDF)?
Louisville Muhammad Ali International Airport (SDF) is the primary airport for Louisville. The airport is located approximately 7 miles and a 10 to 15-minute drive from the AVCA Convention hotels and Kentucky International Convention Center/KFC Yum! Center. Taxis and rideshares are plentiful in Louisville. zTrip (502-777-7777) is the recommended taxi service from the airport. Estimated fare range is $21 – $26 to/from the airport and downtown Louisville. Uber and Lyft are $15 – $25 each way depending on the time requested.
Which events will be held at which venues?
The AVCA USMC Honors Banquet and All-America/Players of the Year Banquet will be held in the Kentucky International Convention Center. The convention center will also host AVCA Volleyball Marketplace, educational sessions and constituency meetings, First-Time Attendee Reception, High School & Club Celebration, Men’s Team Coaches Happy Hour, Coaches4Coaches/Thirty Under 30 Happy Hour, Coaches with Kids Happy Hour, International Coaches Breakfast, Semifinal Tailgate Party, Girls’ and Boys’ Talent Showcases, NJCAA Coaches Social, and the AVCA Friday Night Party. The Louisville Marriott Downtown will host the Convention Kick-Off Party and Fellowship of Christian Athletes events. The NCAA Championship matches will be played in KFC Yum! Center. Please check the schedule on the convention site or the convention app for exact locations.
Where is the Kentucky International Convention Center and where can I park?
The Kentucky International Convention Center is located at 221 S 4th St., Louisville, KY 40202. Please visit the parking section under the “Travel” tab on this site for details on parking lots and directions to the convention center. Drivers visiting the convention center are recommended to park in either the Cowger or Commonwealth Garage. Parking rates in the convention center garages range from $3 for an hour to $12 for a 24-hour period. Event day rates may be higher. Parking charges in hotel garages vary and are considerably more expensive. Please check with the individual hotel for specific charges.
Can I register for the convention and buy match tickets after the early and standard registration periods?
Yes – you can pre-register for the convention until Friday, December 6, 2024. Registrations will not be accepted in the AVCA office after this date. You may register on-site in Louisville beginning at 1 p.m. on Wednesday, Dec. 18. All attendees are encouraged to register by the early registration rate deadline of September 20, 2024 or the standard rate deadline of November 8, 2024 to save money on their registration fees. NCAA match tickets may be purchased through the AVCA until December 1, 2024 or until sold out.
How do I purchase NCAA match tickets from the AVCA and how do I get them?
You may purchase NCAA match tickets through the AVCA until December 1, 2024 or until sold out as part of the convention registration process. Match tickets include one semifinal (two matches) and one championship ticket. A limited number of tickets are also available for the championship match only on Sunday. You must be registered for the convention in order to purchase match tickets. Tickets are not included with convention registration and must be purchased separately. Tickets are non-refundable. In order to make NCAA tickets available to all registered convention attendees, a maximum of (2) tickets may be purchased per registration. NCAA match tickets will be distributed electronically only via NCAA Ticket Account Manager. No printed ticket books are available. Tickets will be sent out via e-mail the week of Dec. 9th. Please visit the “NCAA Digital Ticket Delivery” section under the “Registration” tab on this site for more information. Group seating is available. Please visit the “Group Seating” section under the “Registration” tab on this site for details on how to request group seating. The deadline for submitting group seating requests is November 8. Group seating requests received after November 8 will not be granted.
How do I find information on the convention schedule?
Visit the Daily Schedule under the Events tab on this site for updated information on the convention and education schedules. Daily schedule signage will be posted in the convention center and a complete schedule of activities will be included in the AVCA Convention app.
When will I receive my convention registration receipt and confirmation?
Those who register online will receive an e-mail receipt and confirmation when the registration is completed. Those who register with a printed registration form will be e-mailed a receipt after the registration has been processed. Registrations are typically processed 2 – 3 days after received at AVCA headquarters.
